Introduction

Important family, financial, and legal information is increasingly stored across devices and online accounts, making a reliable backup plan an important part of protecting it.

For many families, these types of files now exist across different devices and services, so it helps to know where those files are stored, how they can be recovered, and what their risks are.

For high-net-worth individuals, families, and executives, backups are especially important because the information they rely on is often highly valuable, private, and difficult to replace. A lost device, ransomware attack, cloud account issue, or hardware failure can quickly disrupt personal, financial, or business matters.

Having a reliable backup plan helps ensure important files remain accessible, protected, and recoverable when something goes wrong.  

Common risks to your data

Data can be lost in several ways, including lost or stolen devices, ransomware, or everyday backup failures such as cloud service outages, file corruption, or hardware failure.

Lost or stolen devices

If a device is lost, stolen, or destroyed, any files stored only on that device may be permanently lost. The best protection is to keep a backup in another place, such as a cloud account or an external hard drive.

Ransomware

Ransomware is another serious risk. This type of attack locks your files and demands payment to restore access. An offline backup, such as an external hard drive, protects your files since attackers cannot access it.

Everyday backup failures

Backups can also fail for everyday reasons. Automatic backup settings may be turned off, an important folder missed, files become corrupted, or a cloud service may be temporarily unavailable. A helpful rule of thumb is to keep three copies of important data: one on your device, one in the cloud, and one on an external hard drive.

Cloud backup as a first layer of protection

Cloud storage saves your data online through a service such as Google Drive, Apple iCloud, or Microsoft OneDrive. You can access files from any device with an internet connection, and many cloud services can back up your files automatically.  

Cloud services you may already use

Apple iCloud

  • Included on all Apple products (iPhone, iPad, Mac)
  • Can be set to automatically back up photos, videos, contacts, documents and text messages

Google Drive

  • Built into many Android devices and Chromebooks through a Google account  
  • Windows and Mac users need to install Google Drive for desktop and choose which folders to sync

Microsoft OneDrive

  • Built into Windows 10/11 and included with Microsoft 365 subscriptions
  • Can be set to automatically back up your Desktop, Documents, and Pictures folders

Using cloud backup securely

  • Start by confirming that cloud backup is turned on for each device and the right files and folders are included.
  • Check that recent files are being backed up and that you have enough storage for the information you want to protect.

Since cloud backups can sync unwanted changes, including ransomware-encrypted files, cloud backup should be paired with an offline backup that is disconnected when not in use.

Using a hard drive as an offline backup

An external hard drive provides an extra layer of protection if something goes wrong with your device or cloud account.

To use an external hard drive, connect it to your computer, copy your important files, and disconnect it once the backup is complete.

For added safety, store the drive in a secure location away from your main devices. A safety deposit box or personal safe is the most secure option.

A good place to start

  1. Identify the files that would be hardest to replace, such as legal documents, financial records, tax documents, insurance information, and family photos.
  1. Confirm cloud backup is turned on and includes those files.
  1. Protect cloud accounts with strong passwords and multi-factor authentication.
  1. Copy important files to an external hard drive and disconnect when finished.
  1. Store the hard drive somewhere safe, and separately from your main devices.
  1. Test your backups periodically to make sure the files can be recovered.

If you’re a Richter Guardian client and have questions about securing your backup accounts, multi-factor authentication, protecting your devices from ransomware, or improving your overall device backup strategy, please contact our team.

Ready to stay protected from digital threats, with experienced professionals overseeing your security?

Request a private consultation to find out whether Richter Guardian is a good fit for you.

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Request a private consultation to find out whether Richter Guardian is a good fit for you.

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Ready to stay protected from digital threats, with experienced professionals overseeing your security?

Request a private consultation to find out whether Richter Guardian is a good fit for you.

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f you receive a call from someone purporting to be technical support or receive a pop-up regarding the safety of your device and you are unsure, call us to help you determine the legitimacy of their communication.

Ready to stay protected from digital threats, with experienced professionals overseeing your security?

Request a private consultation to find out whether Richter Guardian is a good fit for you.